WMS Privacy Statement

Following is the privacy statement of the Washington Map Society.  If services to members and use of their data changes materially, this policy will be updated.

On May 25, 2018, the EU General Data Protection Regulation EU (2016)/679 (GDPR) came into force in all EU member states. The GDPR applies to “personal data,” meaning any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier. It requires that personal data be processed lawfully, fairly and in a transparent manner, and that personal data be collected for specified and legitimate purposes.

Those who join the Washington Map Society receive a subscription to The Portolan (The WMS journal), access to member only section the WMS website (including digital version of The Portolan, member to member messaging, directory, photo galleries, videos of meetings, member profiles, etc.), a subscription to the WMS email newsletter Latitudes, and occasional email updates or invitations to events such as the annual dinner.  Access to both are optional and can be discontinued at any time upon your request.

We collect personal data such as first name, last name, email address and the physical address at which you wish to receive The Portolan.  At the member’s option, he or she provides certain other information such as home and office phone numbers.

If you DO NOT wish to provide to the WMS your name and physical address, we cannot deliver your print copy of the Portolan.  If you DO NOT wish to provide your name and email address, we cannot deliver email updates or give you access to the Members Only section WMS website.  Regardless, you will still have access to all the public pages of the site.  If you prefer NOT to have access to the member portion of the site and/or receive the newsletter, please write to Washmapsociety@outlook.com and we will remove your information from the site and email listings.

Basic information as mentioned above, such as name, address, telephone numbers, last subscription payment date, subscription term, collecting interests and related information is stored in an Excel spreadsheet that is not publicly shared.  Members who do not wish to be published in the WMS membership directory are so identified and not listed in our directory.

The Washington Map Society does not share, sell, or distribute your information with any entity outside of the WMS.  By NOT opting out, you accept the Washington Maps Society’s use of your data.